Focus On Your Sport B.V. (“FOYS”) provides an integrated online member information system for sports clubs and associations (“the FOYS Application”). All relevant information is made accessible via simple web-based software to mobile applications and websites. The goal is to manage membership administration and to organize and streamline communication within the club with its members. Through the backend of the FOYS Application, personal data of athletes, parents, coaches, board members, and other users of the FOYS Application (“Users”) is processed. We take the privacy of our product users very seriously. The personal data is entered by the sports club and/or association and is carefully processed and secured by us. In processing data, we adhere to the requirements set by the General Data Protection Regulation (“GDPR”). Additionally, we have agreements with the software developers and programmers who help us create and improve the FOYS Application regarding data processing practices. Below, we explain which personal data is collected, used, and the purpose of this processing.
Several parties are involved in the development, execution, and operation of the FOYS Application. Below is an overview of the involved parties, their roles, and how they handle personal data.
• Focus On Your Sport B.V. (FOYS) is the developer of the FOYS Application and aims to deploy it as widely as possible. FOYS offers the FOYS Application to clients, which can be sports clubs, associations, or federations, referred to here as Clients.
FOYS processes personal data within the FOYS Application. The Client of FOYS is responsible for this personal data under the GDPR, and FOYS acts as the data processor. A data processing agreement is always established between FOYS and the Client, which includes details on which personal data is processed and what security measures are in place.
At an aggregated level, not traceable to an individual person, FOYS has access to data that provides insight into the usage of the FOYS Application. This allows FOYS to monitor, improve, and evaluate the effect of the FOYS Application. Only in cases where necessary for providing support to Clients/Users, addressing system malfunctions, or resolving access issues, will FOYS employees have access to User data.
In addition to the necessary personal data of Users, FOYS collects the contact details of Clients to effectively execute the agreement with them.
FOYS has a data processing agreement with the party hosting the application, which includes security measures and details on how personal data is processed.
• Clients of FOYS are the parties with whom an agreement has been made for the use of the FOYS Application. As mentioned, these can be sports clubs, associations, or federations.
Clients are responsible for implementing the FOYS Application among their members. For example, to add relevant information, they have insight into the usage of the FOYS Application among their members. The Client is the data controller, and as stated above, a data processing agreement is always concluded between the Client and FOYS.
• Users are informed about the FOYS Application by the Client. When downloading the application, the User is asked to consent to the processing of their personal data associated with the FOYS Application and agrees to FOYS’s terms of use and privacy statement.
In all cases, the Client has the ability to determine which data in the FOYS Application is shared with others. The consent given by the User for processing their personal data can be withdrawn at any time. Users can also request the Client to access, rectify, and/or delete their data. The Client will handle such requests in coordination with FOYS.
On behalf of the Client, individuals access personal data (member lists, contribution data, etc.) via an account in FOYS. The person appointed by the Client must first register. The chosen password and the name of that person are stored (password encrypted) so that the system recognizes them and access to the data is granted. Of course, the username and associated data are not disclosed to third parties unless necessary for the provision of the service or required by law. The password is encrypted, and FOYS does not have access to it. In the event of suspected fraud or misuse of the FOYS Application, we may provide personal data to the competent authorities.
The data collected in the FOYS Application is agreed upon with the Client. These typically include the following data:
Personal data is retained for as long as agreed with the Client, after the user has terminated their membership and is deregistered from the sports club/association. This is in accordance with GDPR regulations, FOYS’s legal obligations to retain data, and guidelines established by Clients as sports federations or clubs.
• Disclosure to Third Parties
Personal data of Users is not disclosed to third parties, except for the processing described above by FOYS, the
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